Template: AI System Inventory
Instructions
This inventory is to be completed for every AI system within the BAUER GROUP. It serves as the basis for risk classification and the Go/No-Go decision.
Inventory Template
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## AI System Entry
| Field | Value |
|---|---|
| **System ID** | AI-BGI-XXXX |
| **Name** | [Product name] |
| **Version** | [Version] |
| **Description** | [Brief description of the AI functionality] |
| **AI technology** | [ML / DL / LLM / RL / Other] |
| **Third-party AI model** | [Yes/No — if yes, which one: e.g. Claude API, GPT-4] |
| **BAUER GROUP role** | [Provider / Deployer / Distributor] |
| **Target market** | [EU / Third market / Both] |
| **Risk level** | [Prohibited / High / Limited / Minimal / Not classified] |
| **Art. 5 review** | [Passed / Failed / Pending] |
| **Annex III category** | [No. X / None / Review required] |
| **Go/No-Go EU** | [Go / No-Go / Open] |
| **Compliance deadline** | [Date] |
| **Responsible person** | [Name] |
| **Last review** | [Date] |
| **Next review** | [Date] |
| **Remarks** | [Free text] |Notes
- Each system receives a unique ID (format:
AI-BGI-XXXX) - The inventory is updated at least annually
- For new AI products: create an entry before development begins
- This inventory is an internal document and is not published